PHILADELPHIA -- The University of Calgary today has signed a $36 million, seven-year agreement with Xerox Corporation (NYSE: XRX) to revamp nearly every device, system or process that creates, delivers, stores and shares documents across the university. Initial benefits of the deal include consistent, affordable and reliable campus-wide printing and document management facilities accessed via a single swipe of a student or faculty ID card.

"This partnership is the first of its kind in Canada, and we chose Xerox because of its leadership and ability to serve as one provider for managing both the University of Calgary's information and technology needs," said Harold Esche, chief information officer, University of Calgary. "Making us a leader in document and information management will save us approximately $12.6 million over the length of the partnership, deliver revenue to the university's bottom line, and give staff and students alike a superior academic experience."

The contract involves virtually all aspects of document and records management, including printing, copying, scanning, faxing, and electronic storage and retrieval. It will help staff, students and faculty to research, teach and learn more effectively through efficient use of technology. For example, students and faculty will have better printing services, more access to those printing services and the flexibility to print from laptop or home computers.

As part of the agreement, Xerox will manage all print, fax, copy and scan devices as well as associated contracts with other suppliers to reduce the administrative burden on university staff. Xerox will also guide the university as it develops a strategic electronic information management system, a crucial area for the growing university. The system will enhance the university's ability to manage documents in electronic format, improving accessibility on and off campus and ultimately reducing the need to print documents. The new information and technology management system will also deliver better brand management through centralized graphic design and a profitable return on the school's overall investment.

"Universities have the same challenges as corporations - they need better control of their networked document technology combined with LNK_NR_Services that improve productivity. The economic benefits must also be measurable," said , LNK_NR_JFirestoneBio president, Xerox North America. "Our long-term relationship with the University of Calgary will help students focus on their studies while assisting faculty members in their teaching roles and fostering collaboration throughout the enterprise. That is the goal, and the result, of smarter LNK_NR_DocumentManagement."

The University of Calgary, located in Calgary, Alberta, has nearly 28,000 full-time students and more than 2,500 faculty and staff, making it Calgary's fourth largest employer. Other features of the contract that will benefit the school's students, faculty and staff include:

  • Increased student access to electronic equipment, digital information and university resources.
  • Consolidated and coordinated supplies management.
  • Creation and standardization of forms.
  • On-site and remote graphic and Web design.
  • Multimedia printing and delivery services.
  • Virtual archives and records access.

NOTE TO EDITORS: The revenue generated from the University of Calgary customer contract is in Canadian dollars. The reference in this release to $36 million in revenue is in U.S. dollars and reflects the currency translation from spot rates on May 9, 2006.